District Departments » Human Resources » Substitutes

Substitutes

Resources
 
To Register in SmartFind Express
 
Your Access ID number is your 7-digit telephone number. No area code or dashes. Your PIN
number will also be that number until the system asks you to change it.
Call the system telephone number – (661) 505-6448*
 
The System will ask you to enter your Access ID: ####### followed by the STAR (*) key.

The system will then ask you to enter your PIN number ####### (which at this point is the same as
your Access ID) followed by the STAR (*) key.
 
The system will then ask you to say your name and the system will play it back for you. Follow the
prompts to accept or re-record your name.

The system will then ask you to change your PIN number to at least a 6-digit PIN. Again, follow the
prompts.

The system will let you know that your registration is complete.
 
You can now access the SmartFind system through your phone.
 
To access the system by logging in through a computer, tablet, or Smart Phone,
follow the instructions below:

Once you have registered by phone you can go to the SmartFindExpress Web Center (Substitute System) or navigate from the district website: www.hartdistrict.org
 
Click of Staff, then Staff Resources
 
Click on SmartFind Express Web Center (Substitute System)
 
Enter your User ID and Password. (At this time, your password is the same as your new PIN)
 
Click Submit
 
You will now see a screen where you will set up a new Password that will be used from this point
forward when logging into the system.
 
Please note that your PIN is used when calling into the system and your Password is used when logging into the system.
 
Please make note of your AccessID, PIN and Password for future reference.
 
*Calls from the system come from 888.833.9161. You can call into that number or 661.505.6448 to
search for assignments. You may wish to enter these numbers into your Contact List.
Wm. S. Hart Union High School District uses an electronic time tracking system called Kronos to capture and record all substitute time records. Kronos is an electronic time tracking system that allows the District to accurately record, track and report substitute information in real time. This allows substitutes to accurately monitor and keep track of
their time and enable the District to efficiently process substitute time worked for payroll purposes.

Most substitutes do not have District email address; therefore, most substitutes have been assigned a unique User ID formatted as follows:

First 3 letters of your first name, first 3 letters of your last name and your 6 digit birthdate. (Example: James Smith / Birthdate 12-07-1999 = jamsmi120799)

Upon logging in for the first time you will enter your User ID and the temporary password Kronos@Hart2023. Once logged in to your account, you will be required to change your password. The password must contain at least eight characters including one of each of the following character types: Upper Case Letter, Lower Case Letter,
Number and Symbol. (Example: PasswA$1).

Click HERE to be taken directly to KRONOS.

You can also find the link on our website, hartdistrict.org, click on STAFF and then choose KRONOS from the drop down selections. From there, click on the login link at the top of the page.

Once you have successfully logged in to Kronos, you will be able to view your timesheet and verify that all of your jobs worked have been properly reported in Kronos.

If you do not see your time recorded, please contact the site where you worked to speak with them regarding reporting your time.

If you need your password reset/unlocked or are experiencing issues with Kronos, please e-mail [email protected] for assistance.
The State of California requires that all new employees complete Mandatory Training prior to their first day of
employment. At the end of each course you will need to pass an on line test with a minimum score of 80%.
State law requires that employees/substitutes/volunteers repeat the course each year.

To access the on line course visit the Mandatory Annual Training page or go the Hart District website : www.hartdistrict.org and follow these steps:
  1. At the top of the Hart District main page, click on "STAFF"
  2. On the drop down menu, click on "MANDATORY ANNUAL TRAINING"
  3. Then click on any of the "Training"
  4. You will be directed to the Keenan Safe Schools site. Log in using the information provided to you (see
    bottom of this page for your login ID}. If you are unable to log in, please contact Angelica Mendez at
    [email protected] or call (661} 259-0033 ext. 410 for assistance.
  5. On the Home page, you will see the courses that have been assigned to you. Please click on Start to
    begin each course.
Once you have completed the on line testing you will be prompted to print a copy of the course completion
certificate for your records. The district can also view the system to see that you have completed the course.
If you are a coach or program advisor, please present a copy of your completion certificate to your
administrative supervisor.
FAQ
 
Q. How do I reset my password in SmartFind?
 
A. To reset your password, follow the instructions below:
  1. Be certain you are going to the proper SmartFind login page.
  2. To RESET your password, from the login screen, click on “FORGOT PASSWORD?”. This will bring you to another page where you will enter your AccessID and click “SUBMIT”.
  3. The system will send you a link to your email address. Once you’ve rest the password, log into the SmartFind system where you can also update your PIN/PASSWORD, if needed, by clicking on “Profile” in the upper right corner of the screen. Click on “Personal Information”. From there, click edit PIN/PASSWORD and complete the information to the right to set up a new PIN/PASSWORD
Q. What is the difference between my PIN and PASSWORD on SmartFind?
 
A. Your PASSWORD is different than your PIN. You will use your PIN when calling into the system. You will use your PASSWORD when you log into the system.
 
Q. If I am sick, can I request sick pay?
 
A. If you are unable to report for work AFTER accepting an assignment, you MUST submit the following form: AB 1522 Request. If you are unable to submit the form, please email [email protected].
 
Q. If I am having issues with logging into my Kronos, who can I contact?
 
A. Any issues or troubleshooting needed, send an email to [email protected].